Billing Checklist, Due Dates & Schedule
Spring 2025 Undergraduate Students
On this page you will find an easy to follow checklist for billing. This list includes important dates, fees, and more. You can check out the billing schedule below as well. Contact our team for additional assistance.
Financial responsibility agreement
All students need to complete a Financial Responsibility Agreement each semester before registering for classes. This agreement is not issued by Student Financial Services. For questions, contact the Help Desk at helpdesk@goucher.edu.
New Student Billing Checklist
- Grant statement access (electronic only) to your families.
- Visit the ebilling & Online payment to ensure you get notifications for billing statements when they change.
- January 31, 2025 is the Spring/ Summer deadline to waive the mandatory insurance fee.
- February 7, 2025 adjust your meal plan or email residentiallife@goucher.edu (First year students are required to have at least the 190 meal plan.)
- Complete the financial responsibility agreement by XXXX (Needs a link)
Undergrad Billing Checklist & Important Due Dates
- January 8, 2025 make your spring semester payment to avoid the $200 late fee. We offer many payment options to make the process easy.
- Before December 12, 2024 grant statement access (electronic only) to your family. Ensure parents and authorized E-Bill parties are able to log in and be notified of your estimated billing statement.
- Use the undergraduate billing worksheet for cost estimates before statements are available.
- February 1, 2024 print your1098T Statements.
- Enroll in a Transact/Cashnet tuition monthly payment plan or adjust your plan after viewing your spring statement.
- View your Spring 2025 statement (available for registered students only). Check for weekly billing statements online which include changes to charges, removal of health insurance charge (if you have waived it), and any updated anticipated financial aid.
- Fall 2025 waive spring/summer health insurance premium to avoid automatically being charged the 2nd semester premium. Mandatory Waiver/Enroll Deadline - Janaury 31, 2025
- All full-time Undergraduate students are required to have health insurance coverage.
- The spring portion of the annual plan is due in full even if the student is not enrolled.
- January 26, 2025 enroll in spring tuition refund insurance. Tuition refund insurance provided by GradGuard™. Tuition Refund Insurance Premium will be invoiced by GradGuard and will not appear on your Goucher College Statement.
- By February 7, 2025change your meal plan by emailing residentiallife@goucher.edu. Students will initially be charged the 19 meal plan.
- February 7, 2025 review final spring housing adjustments.(where?)
- Transfer your credit balance to OneCard by emailing billing@goucher.edu.
- If your Financial Aid is complete but has not fully disbursed, you can transfer up to $600 before disbursement.
- If you are paying your tuition bill with the Tuition Monthly Payment Plan, funds cannot be transferred until the payment plan is paid in full.
- once the funds are transferred to the OneCard, they cannot be transferred back to the Student Billing Account.
- After February 7, 2025 review riding and private music lesson charges on your billing statement.
- Review miscellaneous charges and contact the correct department with questions:
- Housing Damage charges/Housing lock changes: ResidentialLife@goucher.edu or call 410-337-6424.
- Health Center charges: HealthCenter@goucher.edu or call 410-337-6050.
- Parking Citations: Campus Safety: safety@goucher.edu or call 410-337-6112.
- Library Fines: library@goucher.edu or call 410-337-6360.
Billing Schedule
Please refer to the information posted herein for current billing schedule and due dates. Check back for periodically for updates.
Balances not paid by the due dates are subject to a $200 late fee per semester.
Full-time, part-time, & tuition overload charges
Students are full-time if they register for 12-18 credits. The tuition charge will not change if the registered credits remains between 12-18.
If a student is registered for less than 12 credits, they will be billed based on the number of credits being taken. Financial Aid will be adjusted according to the number of credits.
If a student registers for more than 18 credits, they will be billed based on the number of credits over 18 being taken. This includes courses withdrawn in a term after the class add/drop time frame. Financial aid is not adjusted for tuition overload charges.
Refer to the Undergraduate Tuition and Fees table for more details.
Undergraduate BA
| Undergraduate BA | Statement Available | Due Date |
|---|---|---|
| Summer 2024 | 5/15/2024 | 5/31/2024 |
| Fall 2024 | 7/24/2024 | 8/16/2024 |
| J term (Winter) 2025 estimated | 11/26/2024 | 1/2/2025 |
| J term (Winter) 2025 published | 1/2/2025 | 1/2/2025 |
| Spring 2025 estimated | 12/12/2024 | 1/6/2025 |
| Spring 2025 published | 1/2/2025 | 1/8/2025 |
Monthly Statement Availability
Monthly statements will be available for accounts with a debit or credit balance. Accounts with a balance due should complete payment when they receive a statement. Credit balances are not refunded automatically unless required under Title IV regulations or if the student no longer attends the college. All other credit balances will be refunded if requested (see Refund Policy).
What can cause my balance to change during the semester?
Changes to room and food plans, credits taken (if less than 12 or more than 18), lab fees, parking or library fines, music or riding lessons added throughout the semester can always cause a balance to change. That’s why it’s important to view statements when they are issued.
Late Fee
Payments received after the due date will incur a $200 late fee. An unpaid balance may incur a “billing hold” added to an account. A hold will prevent a student from making any changes to their class schedule and from registering for a future semester. Unpaid balances may be sent to a Collections Agency. Fees will be the responsibility of the student account.
An account with an unpaid balance and a hold can have the hold removed:
- in 5 business days after an electronic online payment using a bank account is made
- within 48 hours with an online credit card payment
- or upon completion of a loan application (verification from the Financial Aid office is needed). To avoid delays, please complete your loan applications and documents before the due dateof the semester payment.
Payments can be mailed to (the Attn: line is very important!):
Goucher College
Attn: SFS / Student Billing - Dorsey Center Suite 103
1021 Dulaney Valley Road
Baltimore, MD 21204
Financial Aid
Financial aid is always shown on a statement as “pending” or “anticipated” until it disburses. Disbursal means when the money awarded by financial aid is “paid” to the account. This happens in mid-September for the Fall semester and mid-February for the Spring semester. If a student has not accepted aid or completed all necessary documents, it will not be shown on the statement. This can cause a change in the balance due.
Example: when a student has accepted a loan it will show on the billing statement as "pending". If, after the disbursal date there are still missing documents, the loan amount will be removed from the account, increasing the balance due. Once documents are complete, the aid can be disbursed to the account.
Financial aid, including loans, is updated once a week throughout the semester. It is not immediately added to the student account but will take several days to be reflected.
Financial aid emails are only sent to the student.
Credit (or overpayment)
If a student has a credit balance (an overpayment, shown on the statement with a negative (-) in front of the amount or in parenthesis,) you can either:
- Leave the credit on the account to carry over to the future semester (no action is needed, that will happen automatically).
- Request a refund. We process refunds after all financial aid has disbursed. By mid- to late-September in the Fall semester and mid- to late-February for the Spring semester.
- Request that we transfer up to $600 of your credit to your OneCard Gopher Bucks for books and other supplies. Please email billing@goucher.edu with an amount. Note that Gopher Bucks can not be transferred back to your tuition account. Gopher Bucks balances do carry over from semester to semester. Balances over $10 will be refunded after the student has graduated or is no longer attending.
Set up direct deposit
To sign for direct deposit:
- log in to your myGoucher
- click on “Finances” and then “Student Refund”. You will then be able to set up the account and enter a bank account to which the refund can be deposited. It could be your account or your parent’s.
Additional Resources
Visit the billing page for statement questions and information on how to pay.
Visit the financial aid page for general questions about financial aid, loans, grants, scholarships.
Visit the registrar for questions about registration, enrollment verification, or transcripts.
Visit the residential life page for questions about your room assignment or food plan.
Visit the Global Education page for questions about study abroad, program options and costs.