Off Campus Trips

Where do we start in planning our off campus trip?

  • Contact OSE as soon as you decide you're going off-campus for a trip. 
  • Meet with an OSE staff member to discuss the details of your trip.  We're happy to help you think through the many details involved in planning.

Do we need to register our off campus trip?

How do we get approval for our trip?

  • Please complete the Off-Campus Trip Request Form (PDF) and submit to OSE at least 15 business days in advance.
  • OSE will review your form and may need to talk with you further before making a final decision about approval. 
  • Student organizations must have approval from OSE prior to taking an off-campus trip. 

Are we required to sign waivers?

  • Yes.  You must provide OSE with signed waivers for each individual participating in the trip at least 48 hours before you leave. Contact OSE to get a copy of the waiver.
  • All participants must sign a waiver to go on the trip.

Are there any special requirements for trips that are outside of the Baltimore area?

  • For any overnight trip, clubs must identify a Goucher faculty or staff members who will serve as their advisor in the planning process and who will accompany them on the trip.
  • The student organization must pay the travel cost for the faculty/staff advisor.
  • If a club wishes to request an exception to this policy, please contact OSE. In consultation with Goucher's risk manager, OSE will consider the club's request.

Does the college need a list of students who will be going on the trip?

  • Yes.  Please submit a list of all students attending, as well as an itinerary with travel arrangements, destinations(s) and accommodations at least 48 hours before leaving.

Are students allowed to drive for these trips?

  • For any travel in a college-owned, leased, rented, or privately-owned vehicle, drivers must comply with and be approved under the college policy on Use of College-Owned and Leased Vehicle or on Use of Personal Vehicles for College-Sponsored Activities.  Students who plan to drive must complete all aspects of the application process at least 3 weeks (15 business days) prior to the trip.
  • Any overnight trips to destinations must utilize planes, trains, buses, or other vehicles driven by professional drivers.  No student is permitted to serve as the driver for such a trip.
  • If a club wishes to request an exception to this policy, please contact OSE. In consultation with Goucher's risk manager, OSE will consider the club's request.

Also, please note: